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How to Rearrange Pages in Microsoft Word


Microsoft Word logo on a blue background.

Think a page belongs somewhere else in your document? If so, Microsoft Word offers a couple of ways to change the location of your pages. You can rearrange your pages using either the Navigation Pane or cut and paste. We’ll show you both ways.

RELATED: How to Delete a Page in Microsoft Word

Ways to Change the Page Order in Word

One way to change your page order is to utilize the Navigation Pane. With this method, you basically move the headings used in your document, which moves the content in those headings. Obviously, for this to work, you must have heading sections in your document.

If you don’t have headings in your document, use the traditional cut and paste method to move a page’s content from its original location to another page in your document.

Move Headings in a Word Document

If your document has headings from Word’s “Styles” section, use this method to rearrange those headings. Technically, this doesn’t move the pages but it moves headings which lets you reorder your document content.

To start, launch your document with Microsoft Word. Then, in Word’s ribbon at the top, click the “View” tab.

Access the "View" tab at the top.

On the “View” tab, in the “Show” section, enable the “Navigation Pane” option.

Activate "Navigation Pane."

On Word’s left side, you’ll see the “Navigation” pane. Here, at the top, click the “Headings” tab to view your document’s headings.

Select the "Headings" tab.

In the “Headings” tab, you’ll see all the headings used in your current document. To move a heading, simply drag it using your mouse or trackpad and drop it to the desired location. Do this for each heading you want to rearrange.

Word will move the content in your selected heading.

Tip: To quickly undo your changes, press Ctrl+Z on Windows or Command+Z on Mac.

Drag and drop a heading.

When you’re done, don’t forget to save the changes by clicking File > Save.

Enjoy working with your rearranged Word document!

Change the Page Order With Cut and Paste in Word

If your document has no headings, or you don’t want to rearrange pages using headings, use the cut and paste method as follows.

First, open your document with Microsoft Word. Then, in the document, access the page you want to move.

On the page, select all the content you want to move to elsewhere. You can use your trackpad, mouse, or even keyboard to make the selection.

Then, cut the content by right-clicking on the selected text and choosing “Cut.”

Choose "Cut" from the menu.

In your document, locate the place where you want to paste the content you just cut. Place the cursor where you want your content to start, right-click there, and select “Keep Source Formatting.”

You’ve successfully moved your content from one page to another in your document. Enjoy!

And that’s how you change the arrangement of pages in your Microsoft Word documents. Very useful!


Don’t like it when Word splits your paragraph between pages? If so, there’s a way to fix that, as explained in our guide.

RELATED: How to Stop a Paragraph from Splitting Between Pages in Microsoft Word





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